Sample Notification Letter for Utility Companies After the Death of a Loved One
When handling the estate of a loved one, it’s important to notify utility providers about the passing to ensure the accounts are updated or closed appropriately. Here’s a sample letter you can send to utility companies, notifying them of the situation and requesting any necessary actions.
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
Date
[Utility Company Name]
[Company Address]
[City, State, ZIP Code]
Subject: Notification of Account Holder’s Passing and Request for Account Transition
Dear [Utility Company Name] Representative,
I am writing to notify you that [Account Holder’s Full Name], the account holder for [address of the property where the service is provided], passed away on [date of death]. I am [relationship to the deceased], and I am handling the affairs of their estate.
I would appreciate your assistance in updating the account as follows:
Transfer or Terminate Service:
If services will be maintained at the property:
Please transfer the account into my name (or another designated person’s name) so that utilities continue without interruption. The relevant details are:Account number: [account number]
Service address: [service address]
My contact information: [your contact details]
If services will be terminated:
Please close the account and discontinue services at the above property. I will ensure that the final bill is settled through the estate.Provide any Necessary Documentation:
Please inform me if you require additional documentation, such as a death certificate or proof of authority to handle the account. I am happy to provide these promptly.
Thank you for your prompt attention to this matter. Please confirm once the requested actions have been completed, or if you require any further information.
Sincerely,
[Your Full Name]
[Executor of Estate/Authorized Person]
[Phone Number]
[Email Address]
Key Considerations:
Attach Documentation: Be sure to include a copy of the death certificate if required by the utility company.
Keep Records: Maintain copies of all correspondence, including emails, for your records.
Confirm Services: After sending the letter, follow up to ensure the requested changes have been processed.
Conclusion
This sample letter provides a simple and professional way to notify utility providers about the passing of a loved one and request necessary changes. Whether you're transferring the account or discontinuing service, clear communication with utility companies is an important step in managing an estate.
You can use this template as a starting point and tailor it based on the specific service provider or situation.